Safety Committee Minutes

May 5, 2006

President’s Conference Room

Those present: Cathy Mutz, Brandi Marlow—Guest, Paul Milhoan, Joe Badgley, John Tharp, Lennie Moore, Al Collins, Charlene McNulty, Christine Post, Mary Lott

Absent: Craig Rabatin, Gary Waggoner, Dave White, Jan Miller, Jack Simpkin, Dan Williamson, Nelson Ortiz

In the absence of Craig Rabatin, the meeting was chaired by Cathy Mutz.

Minutes of the April 12, 2006 meeting were approved by motion of Joe Badgley and by second of Paul Milhoan.

OLD BUSINESS

Homeland Security Grant Up Date

We received a report from Toni Taino that the Evacuation Equipment was not eligible for Homeland Security grant money. Meanwhile Dave White has been invited to a meeting in the middle of May where he may pursue funding sources for this much needed evacuation equipment.

Training Data Base

Brandi Marlow spoke on the Training Data Base which she is designing. The database will be used to record training of employees. Only persons given express permission by the computer center will have the ability to add, edit or delete records of employees.

Joe Badgley questioned the expiration of a certificate or license wanting to know if the database was capable of issuing such a warning prior to expiration.

Al Collins expressed consideration of the employee wanting to view the records for accuracy, especially during merit raise and promotion time.

Both items will be explored by Brandi for inclusion into the database.

Emergency Procedures Policy Revision

The Sub-Committee has met twice and accomplished a great deal in such a short time. There are a few more things which will be completed in the next week. A final draft will be sent to the committee for review and approval.

The sub-committee discovered in their conversations other areas that need to be addressed. One area that arose from those meetings was the importance of the Switchboard Operator as the communication link during emergencies. There has been no training for personnel who operate the switchboard. Our Emergency Flip Chart refers all calls for emergencies to be answered by the switchboard. Training for personnel is extremely important as their role may be critical. Until such training is scheduled, a copy of the Emergency Contact Sheets has been placed at the switchboard.

It would be desirable to wait until after the Evacuation Equipment is installed and operable to schedule this training. It would permit the Committee to set some standards for the levels of emergencies and prepare training guidelines.

Another area to be addressed was the fire alarm system. Under the current configuration the alarm does not ring into the fire department. Dave White will be meeting with the President to discuss possibilities.

MSDS Stations

Stations for MSDS Stations have been ordered. The President had requested that copies of all MSDS be forwarded to the Dave White, Safety Director, for inclusion in the Master Book. The Master Book will be maintained by the Safety Director. Other stations will be setup in areas as required where MSDS will be available for reference.

SAFETY PLAN & WEB PAGE DEVELOPMENT

The sub-committee for the Emergency Procedure Policy Revision worked so well, it was suggested that we have some another sub-committee to work on the Safety Plan. Those volunteering are John Gorrell (and/or) Christine Post, Cathy Mutz, Charlene McNulty, Dave White, and Mary Lott.

A draft of the Safety Plan had been forwarded to the Committee. There has been no further accomplishment.

The Web Page is waiting on approval from the President.

NEW BUSINESS

Training for Switchboard Operators

Was discussed under the Homeland Security Grant Update

TRAINING SESSIONS SCHEDULED

"What to do after an Accident?", May 23, 2006, 10:00, Room 2536/38. Larry Stephens from Camden-Clark Memorial Hospital will be discussing what to say, particularly to the injured party, after the accident. After the presentation, there will be a question/answer session with Mr. Stephens.

Dave White will follow with instructions for completing the new Injured Person Accident Report. This is designed mainly for Administrators and Supervisors who will have the responsibility of completing these forms and handling emergencies. A repeat session is being planned for faculty and staff and probably be held in the fall.

OTHER NEW BUSINESS

John Tharp discussed training for CHOs. In this discussion with some people from WVU, there is apparently there is no specific training requirement for a CHO. It is based on experience and training. However, four people from WVU will be here in late May or early June. They will be looking at what we have and do and then making recommendations of what we need.

John added that he will be doing a brief refresher training session with faculty on lab safety. This will probably occur prior to the start of classes.

He will also be doing a review of the Chemical Hygiene Plan that was printed in May 1, 1992. There will be a page in the plan that will indicate when the last review was completed.

FIRE DRILL

Al Collins noted that during the last fire drill there were some things that occurred which may indicate people need to be aware of what is expected of them during an evacuation whether it is routine or the real thing.

Joe Badgley suggested that some time be allotted during In-Service in August to address issues which are related to the entire campus community and other times set aside for addressing issues regarding specific individuals. Issues such as: Fire drills, CPR & First Aid, "What to say after the accident?", Accident Reports, Lab Safety.

Cathy Mutz will be providing a template to Joe in regard to Evacuation of Classrooms on course syllabi. A short discussion during the first day of class with students and inclusion in the syllabus will help accomplish the goal of informing students.

Cathy added that ADA will not be using locater lists in the future as they are not productive.

SUMMER MEETINGS

The committee agreed to continue their work over the summer with limited meetings.

Submitted,

Mary Lott