Safety Committee Meeting Minutes

September 16, 2005

10 a.m., President’s Conference Room

Those present: Craig Rabatin, John Tharp, Dave White, Dan Williamson, Paul Milhoan, Lennie Moore, Gary Waggoner, Al Collins, Charlene McNulty, Cathy Mutz, Nelson Ortiz, Mary Lott

Absent: Joe Badgley, Christine Post

Craig Rabatin, Chair of the Safety Committee, welcomed members of the Safety Committee. Members introduced themselves.

OLD Business

Minutes from the last two meetings were distributed to help everyone familiarize themselves with where the committee has been and where it is going.

On-going projects were discussed:

Fire drills were scheduled for Spring 2005, one announced and one unannounced but were never initiated. President Gnage suggested that we may want to invite Eastwood Fire chief, Kenny Cline of Eastwood Fire Department to be involved in the planning prior to scheduling fire drills for this semester. As a first responder, Eastwood and the college need to create a plan of action that allows both parties to act in a coordinated effort in the event that there is an emergency.

Dave White will initiate a meeting with Mr. Cline to discuss this issue.

Seminars during In-service included handing out printed copies of the Flip Chart and some discussion of activities of the Safety Committee. It was decided that this would be an on-going project.

Nursing personnel respond to emergencies on campus. However, this is also an on-going discussion and project.

Emergency phone discussion included placement of internal and external phones. Internal phones have been received—there is some discussion of a grant for Domestic Violence paying for the purchase of these phones. Placement of internal phones has been discussed but particulars of exact placements should be reviewed with Ed Hupp, Director of Wood County Emergency Services. Mr. Hupp was involved in previous discussions regarding placement of emergency shelter for each building and campus.

External phone purchase is reportedly very costly. The use of solar phones may be something to consider in the future.

Emergency exit information posting outside classrooms will be checked by Dave White.

Identifying safety area concerns among committee members is something that will be an on-going project, and we need to develop a procedure to do so. It was noted that the use of the Safety Committee mailing list may be utilized for keeping members informed.

Review of security process was reported to be under going review by Nelson Ortiz.

Annual Safety Report was last completed in January 2005 and was distributed for member’s review. We did receive an award from last year’s report.

The Project sheet which identifies our goals and implementation plan has become a familiar document which keeps each of us accountable for assigned tasks. The President suggests that we retain the use of this document.

NEW Business

Annual Safety Report--Members are asked to review the seventeen items which are to be included in the up-coming annual report. This report is due January 31, 2005.

Safety Plan, as discussed by President Gnage, is very important to her and to the institution. It is much like the Strategic Plan for the institution—it includes a plan for prevention for everything. Our flip chart says what we do in a particular situation while the safety plan should tell what we do to make sure it doesn’t happen. It provides a guide for everyone for everything. It is the health of the institution.

Policy—tells what we do.

Procedures –how we do it.

We may want to look at areas as categories, and we probably have plans already in place, but we don’t have them written down. We need to go through our areas and write down, "What do you do, from the vantage point in your area, to keep the campus safe?"

Please have responses to Mary Lott in two weeks. A list of those responses will be prepared for the prior to the next meeting.

Other NEW Business

Updating of Emergency Numbers will be done by Mary Lott.

Questions were asked about evacuation and parking during the new construction. Dave White assured members that those items are being looked at and plans are being made to reroute traffic, both vehicle and person, during the construction. Other questions were regarding the outages of utilities and what notification would be given. It was noted that those items could be addressed on the web page. President Gnage notes that communication is important.

Monitoring of the cell/radio phone at the switchboard was discussed. It is important that the radio be monitored for emergencies. It was decided that Nelson Ortiz would address the issue.

The Group Wise e-mail account can keep members up to date until our next meeting on October 21^st.

With no other business the meeting was adjourned.

Respectfully submitted

Mary Lott