Safety Committee

Friday, January 28, 2005

9:00 a.m., President’s Conference Room

Those present:  Bill Brown, Chair, Dr. Marie Foster Gnage, President, Christine Post, Lennie Moore, Dave Cunningham, Suzanne Dietz, Mary Lott, Craig Rabatin, Al Collins

Absent:  Gary Waggoner, Joe Badgley, Cathy Mutz, Charlene McNulty

Minutes for November 19, 2004 were approved by motion of Dave Cunningham and seconded by Lennie Moore.

Minutes for December 9, 2004 were approved by motion of Lennie Moore and seconded by Suzanne Dietz.

Flip Charts:

·        Discussion followed in regard about how to distribute the Flip Charts.  It was suggested by Dave Cunningham that the charts be drilled for hanging.  He will also check into locations—some suggestions were:  Science labs, mid-way of hallways, stairwells.

·        The President will check with Cabinet to see that their offices have the charts.  We also need to have a list of where the charts are located so that when updates are done, we can make sure we update all copies.

Annual Report:

·        Review of the Annual Report was completed.

o       The President’s Office will pay for the training of the CHO for the one person on main campus as well as JCC.

o       Bill will check and notify Christine Post and Gary Waggoner

·        The following change was noted and made:  No. 14 “Fill the open position of a Chemical Hygiene Officer, assist with record management and provide additional training for new personnel.” be added as a goal.

Training for Fork Lift Truck

·        Will be offered to certify new employees as well as re-certify approximately a dozen employees who has previously taken the training.

·        A list of employees will be maintained in the President’s Office.

·        Dave Cunningham noted that this fits well into BRIM.

Driver’s Training Update

Dave Cunningham reports that the focus has been clarified as to what they want to achieve.  Adjunct faculty required to travel by contract will be required to take training as well as all full-time employees.  Dave reports that we will be able to meet this requirement quite easily.

Objective list was updated with the following:

“2. Implement practice semester fire drills.”  Fire drills have been scheduled with the first one scheduled for March 1.  This announcement has been printed on the back of the Evacuation card that will be distributed to everyone.

o       A First Responders meeting will need to be completed prior to the March 1 fire drill.  JCC will also be having their fire drill on March 1. An article will be placed in the Chronicle as a reminder to students, faculty and staff.  To help familiarize them, students should also be reminded of where they are and what the proper emergency exits are located.

o       It was suggested that Bill Brown and Joe Smith coordinate the Wood County School’s fire drill with the WVU Parkersburg’s drill and that both be scheduled on the March 1 date.

·        Emergency Phone Update by Dave Cunningham

 o       A cheaper system of phones connected to our current system though the switchboard and connected at all times would consist of approximately 13 phones in the main building and three outside in the parking lot.

o       The second system is simpler but requires a consolidator and power supply

o       The phones are to be red and single dial which immediately connects to the switchboard and holds all other phone traffic until the call is handled.  Cost per phone is about $219, consolidator about $800 and the power supply is $1,200.

o       The installation would be in at least two stages to buildings and then parking lots.

o       Locations for parking lots would be in the center of long spaces.  Location for buildings is suggested in the stairwells, but a definite location needs to be identified.

o       Caperton Center would require phones in the stairwells and perhaps in the lobbies and JCC would probably be about the same.

o       If we complete the installation in stages, compatibility between wired and wireless phones should not be a problem.

·        Security Training:

o       Discussion centered on computer training of the security guards. While a wireless laptop was suggested, the issue of having the ability to access the Events Calendar and college e-mail seemed to be the main focus.  This provides them with the ability to provide information.  Dave Cunningham and Al Collins are to check into this.

·        “23.  Define the procedure for addressing issues and concerns.”

o       Dan Williamson is to create a place where these concerns could be addressed via e-mail going to the Safety Committee members.  This will allow people to share issues and concerns.

o       A sign is being made for the Walking Trail to indicate that it is open from dawn to dusk.

President Gnage offered a handout from American Council on Education (ACE) for the Committees’ consideration. 

She also suggested that we need to have a plan—a schedule for Safety Events—that will occur in the coming year, i.e. safety training, computer training, driver’s training, forklift training, etc.

Bill handed out the Houston Community College System’s Safety Manual and asks that we come back to the meeting with suggestions of what we would like to put into something like this.

Dave Cunningham announced that on February 2, personnel from WVU will be on campus to do an indoor air study to identify “stuff” in the air handling system.  He also expressed his concern on the future of the sprinkler system.  He adds that the rules and expectations are constantly being updated and changed—it is a critical safety issue that needs constant attention.

With no other business, the meeting was adjourned.

Submitted by:        Mary Lott

                             January 28, 2005