Title: #VII-11. Procedure for Reserving Outdoor Assembly Areas for Freedom of
West Virginia University at Parkersburg is dedicated to preserving the rights of freedom of expression while maintaining an appropriate atmosphere in support of the learning experience. This procedure applies to all non-commercial speech and use of outdoor assembly areas of West Virginia University at Parkersburg in accordance with West Virginia University Board of Governors Policy #11.
This procedure covers all reservations for outdoor assembly areas of WVU Parkersburg for freedom of expression purposes. (See Answer Book #VII-11C for information on the use and rental of facilities.)
Outdoor Assembly Areas
The following lists the outdoor assembly areas at WVU Parkersburg, designated in accordance with West Virginia University Board of Governors Policy #11. The WVU Parkersburg administration reserves the right to assign different locations when it is deemed appropriate.
Area A – Parkersburg Campus: East end of grassy area near the upper entrance to the institution
Area B – Parkersburg Campus: South side of building (future site of amphitheater)
Area C – Jackson County Center: East of Pack Plaza
Maps identifying the location of these outdoor assembly areas are provided on page 3.
The outdoor assembly areas are open to the public for use between 7:30 a.m. and 10:00 p.m. Advance reservation (at least 24 hours in advance of contemplated use) is strongly encouraged for groups greater than 20 participants to ensure that a location is available at a specific date and time.
Those wishing to reserve an outdoor assembly area (each, an “Applicant”) must contact the Office of Institutional Advancement at 304-424-8203. The Executive Director can assist Applicant(s) in ascertaining the appropriate location for the type of event planned.
Applicant must provide the following information to the Executive Director of Institutional Advancement at least 24 hours in advance of the contemplated use: Name of individual or organization placing reservation, contact name (for organization), address, telephone number, electronic mail address, area requested, date/time requested, and expected number of attendees. Recognized student organizations must also provide the name of the organization and the name, campus address, telephone number and electronic mail address for its faculty or staff adviser.
Applications shall be processed in the order in which they are received. Upon approval of an application, the Applicant will be given a written reservation confirmation, which must be available at the event.
No denial shall be premised on the viewpoint of the speech or proposed activity of the Applicant. If the application is denied, the Executive Director of Institutional Advancement shall inform the Applicant in writing of the reason(s) therefor. Denials may be based without limitation on one or more of the following:
The institution reserves the right to deny, cancel or postpone a reservation, or immediately terminate any ongoing activity that represents a violation of the time, place and manner provisions included in West Virginia University Board of Governors Policy #11.