Title:  #III-3A.  Roles of Work Groups, Councils and Committees

                   

Date:  July 30, 2010 (replaces version dated June 30, 2009)

 

 

Elected Constituent Groups

 

 

FACULTY SENATE OF THE FACULTY ASSEMBLY

 

   Composition:            Elected representatives from the Faculty Assembly

 

Functions:               The Faculty Senate serves as the communications link with the Faculty Assembly. It functions as a communications source in an advisory capacity to the Senior Vice President for Academic Affairs and President in matters relating to faculty welfare and function. (Refer to Answer Book #III-6, "Constitution and By-Laws of West Virginia University at Parkersburg Faculty Assembly.")

 

STAFF COUNCIL OF STAFF ASSEMBLY

 

    Composition:           Elected members of the Staff Assembly

 

  Functions:             The Staff Council serves as the communications link with the Staff Assembly.  It functions as a communication source in an advisory capacity to the President in matters of staff welfare. (Refer to Answer Book #III-5, "Constitution and By-Laws of WVUP Staff Assembly.")

 

STUDENT GOVERNMENT ASSOCIATION

 

    Composition:           Elected or appointed members from the Student Body

 

Functions:           Student Government Association serves as the communications link with the student body. It functions as a communications source in an advisory capacity to the Vice President for Student Services and President for matters relating to educational policy and student life. (Refer to Answer Book #III-7, "Constitution and By-Laws of the Student Government Association of West Virginia University at Parkersburg.")

 

 

 

Appointed by the President

 

FACILITIES MASTER PLAN REVIEW COMMITTEE

 

  Composition:             Appointed annually:

   

Director, Facilities and Grounds (Chair)

Senior Vice President for Academic Affairs

Vice President for Student Services

Chief Information Officer or designee

Vice President for Workforce and Community Education

Director, Purchasing

One representative of Jackson County Center

One faculty representative selected by Faculty Senate

One adjunct faculty representative

One Student Services director selected by Vice President for Student Services

One academic division chair selected by Senior Vice President for Academic Affairs

One classified staff representative selected by Staff Council

One student representative selected by the Student Government Assoc.

 

Functions:               The Facilities Master Plan Review Committee reviews short- and long-term facility needs, and makes recommendations to the President on facility modifications and/or development.

 

HONORARY DEGREE SCREENING COMMITTEE

  

   Composition:            Appointed annually:

 

                                    Senior Vice President for Academic Affairs (chair)

                                    Division Chair

Faculty Senate Chair

                                    Additional faculty representative

One staff representative

                                    President, Student Government Association

                                    One alumni representative

 

Functions:                 The Honorary Degree Screening Committee accepts and screens nominations for honorary degrees in accordance with guidelines set forth in campus policy #V-14, “Guidelines for the Granting of Honorary Degrees at West Virginia University at Parkersburg.”

                                   


INSTITUTIONAL EFFECTIVENESS COUNCIL  

 

    Composition:           Appointed annually:

             

                                    President  (Chair)

                                    Senior Vice President for Academic Affairs

                                    Faculty Senate representative

                                    One adjunct faculty member

                                    One academic division chair representative

                                    One classified staff representative

                                    One student representative

                                    Vice President for Student Services

                                    Vice President for Workforce and Community Education

Chief Financial Officer

Executive Director, Institutional Advancement

Director, Institutional Research and Outcomes Assessment

Director, Facilities and Grounds

Assistant Dean and Director, Jackson County Center

Chief Information Officer

                                    Assistant Dean/Director, Non-Traditional Programs

Executive Director, WVU at Parkersburg Foundation

 

Functions:           The Institutional Effectiveness Council serves in an advisory capacity to the President and meets two to three times per semester for the purpose of determining, drafting and reviewing strategic plans, reviewing data and information for institutional self-study, and recommending major institutional priorities for effectiveness.

 

PRESIDENT’S CABINET

 

    Composition:           President

                                    Senior Vice President for Academic Affairs

                                    Associate Dean, Academic Affairs

Assistant Dean and Director, Jackson County Center

Assistant Dean and Director, Non-Traditional Programs

Vice President for Student Services       

                                    Assistant Dean for Enrollment Management

Vice President for Workforce and Community Education

                                    Chief Financial Officer

                        Director, Facilities and Grounds

                        Executive Director, Institutional Advancement

                                    Chief Information Officer

                                    Director, Human Resources

                                    Director of Development

                                    Special Assistant to the President

                                    Executive Assistant to the President

 

Functions:               The President’s Cabinet is the President’s work group which meets periodically for the purposes of information-sharing, problem-solving, coordination of work, and providing advice to the President.

 

SAFETY COMMITTEE

 

    Composition:           Appointed annually:

                                   

Director, Facilities and Grounds (co-chairs with a faculty or staff

            representative )

                                    Coordinator, Student Disability Services

                                    Chair, Science and Technology

                                    Print Shop Supervisor

                                    Academic Lab Manager

                                    Coordinator of Campus Security

                                    Wellness Coordinator

                                    Senior Vice President for Academic Affairs

                                    Assistant Dean/Director, Non-Traditional Programs

                                    Executive Director of Institutional Advancement

                                    Vice President for Student Services

                                    One representative for the Children’s Room designated by the Associate

 Dean for Academic Affairs

One representative designated by Chief Information Officer

                                    One representative designated by Jackson County Center Director

                                    One student representative nominated by SGA

                                    One adjunct faculty member

                                    Additional faculty or staff with expertise or interest in safety issues

 

Functions:               Oversees and coordinates safety, environmental health and research activities.  Monitors and ensures compliance with state and federal regulations and policies.  Reviews the Safety Plan and recommends revisions to President.

 

SOCIAL JUSTICE COMMITTEE

 

    Composition:  Appointed annually:

 

Special Assistant to the President for Policy and Social Justice (co-chairs

   with a faculty or staff representative )

                                    Coordinator, Student Disability Services

                                    Coordinator of Veteran Services

                                    Human Resource Director

                                    One faculty representative from each academic division

                                    Three classified staff representatives selected by Staff Council

   Council

                                    Three student representatives selected by the Student Government

                                       Association

                                    Two representatives of Jackson County Center

                                    Faculty Advisor for Student Multi-Cultural Awareness Coalition

                                    Chair, Student Multi-Cultural Awareness Coalition

                                    One adjunct faculty member

                                    Additional at-large representatives, as appointed

 

Functions:           The Social Justice Committee meets as needed to assist the Social Justice Representative in the planning and implementation of activities that promote tolerance, an appreciation for diversity, and an understanding of social justice issues.  See Answer Book #VIII-6 for further details.

 

STAFF DEVELOPMENT COORDINATING COMMITTEE

 

    Composition:           Appointed annually:

 

Director of Human Resources

Chair of Classified Staff Council

Two staff representatives from the Academic Area (one classified, one non-classified) nominated by the Senior Vice President for Academic Affairs

One staff representative from Student Services nominated by the Vice President for Student Services

One staff representative from Physical Facilities and Grounds nominated by the Director

Two staff representatives from other administrative areas (one classified, one non-classified) identified by the President

 

Functions:               In accordance with Answer Book #IV-19 the Coordinating Committee shall assist the Human Resources Director with the following activities:

1.     Develop an annual Staff Development Plan which supports the college mission and goals [to be approved by the President].

2.     Develop a budget request for staff development activities [to be approved by the President].

The Coordinating Committee shall be responsible for the following activities:

1.     Receive and review all requests for activities except those funded by the tuition waiver program.

2.     Recommend use of allocated funds.

3.     Maintain equity in recommendations for use of funds.

4.     Assure that the recommended activities fulfill the understandings outlined in the statement of Definitions.

5.     Determine the priority and activities to be funded.

(Also see BOG Policy B-26 for additional details.)

 

STUDENT SUCCESS COUNCIL

 

    Composition:         Appointed annually:

 

            Senior Vice President for Academic Affairs

            Vice President for Student Services

            Assistant Dean for Enrollment Management

                                    Executive Director, Institutional Advancement

                                    Retention Specialist

                                    Counselor

Senior Admissions Counselor

                                    Director of Institutional Research and Outcomes Assessment

                                    Faculty Senate Chair or designee

            One representative from the Academic Council designated by the

  Senior Vice President for Academic Affairs

One representative from Financial Aid designated by the Vice President

  for Student Services

            Two additional representatives designated by the Vice

              President for Student Services and the Senior Vice President for Academic

              Affairs

One representative of Business Services designated by the Chief Financial

  Officer

            One representative of the Jackson County Center designated by the JCC

  Director

                                    One student representative designated by the Student Government

                                       Association

                                    One representative designated by the Chief Information Officer

                                    One adjunct faculty member

            Additional at-large representatives designated by the President

 

    Functions:              The Student Success Council develops, coordinates and assesses student success from recruitment and retention through achievement of stated goals.  The Council establishes target recruitment areas, marketing strategies, assessment benchmarks, and goals for student centeredness and retention. It develops a plan for collaboration and coordination among those who directly affect student success.  The goal of the Council is to integrate processes and activities into a cohesive system with articulated goals and measurable objectives with complementary assessment outcomes that enhance achievement of the college's strategic plan.  The expected outcome is student success. 

 

SUSTAINABILITY COMMITTEE

  

   Composition:          Appointed annually:

 

                                    President or designee

                        Director of Facilities and Grounds

                        Jackson County Center representatives (2)

                        Director of Procurement

                        Chief Information Officer

                        Executive Director, Institutional Advancement

                        Staff representative

                        Faculty representative

                        Student representatives (2)

                        Academic Council representative

                        Student Services representative

                        At large members (2)

 

Functions:             The Committee on Sustainability serves in an advisory capacity to the President and meets two to three times per semester for the purpose of recommending initiatives and steps for increasing the college’s efficiency in using its resources and for decreasing the college’s carbon footprint. 

 

TEXTBOOK AFFORDABILITY COMMITTEE

 

    Composition:    Appointed annually:

 

One representative from each academic division

Three representatives from the student body

One representative from Jackson County Center

Associate Dean of Academic Affairs (chair)

Assistant Dean of Student Services

Bookstore Manager

                                                                       

       Functions:      The Textbook Affordability Committee will meet periodically to formulate recommendations and reports pursuant to the requirements outlined in Board of Governors Policy E-48.  At least annually the committee shall advise the Faculty Senate, Student Government Association, administration, and Board of Governors on affordability issues and initiatives, textbook selection guidelines and strategies, and educational opportunities.

           

 

 

Appointed by the Senior Vice President for Academic Affairs

 

ACADEMIC ADVISORY COMMITTEES

 

  Composition:        Appointed annually:

 

Representatives of the general public, businesses and industries, potential employers, and any other constituencies that are affected by the program. 

Division chair responsible for the program

Program coordinator (if one exists)

Senior Vice President for Academic Affairs

 

  Functions:             Advise on the development of new programs, the modification of existing programs and plans to eliminate programs based upon trends and needs in the related occupation; review curricula and advise college officials on the addition of new classes, the deletion of existing classes, the modification of course objectives, and any other changes in curricula; assist in developing market surveys to determine the employability of graduates and need for the program; assist in surveys that can predict the future employment needs of business and industry.  (See Answer Book #III-8 for further details.)

 

ACADEMIC APPEALS PANEL (Refer to Answer Book #V-13.)

 

ACADEMIC COUNCIL

 

  Composition:             Senior Vice President for Academic Affairs (Chair)

                                    Associate Dean for Academic Affairs

Academic Division Chairs

Faculty Senate Chair

Assistant Dean and Director, Jackson County Center

Assistant Dean and Director, Non-Traditional Programs

Librarian

 

Functions:               The Academic Council develops effective and focused credit education programs for the college.  It develops appropriate goals and establishes cooperative and coordinated efforts to accomplish these goals.  It also manages and coordinates the operational functions of the credit programs of the college.

 

                                    The responsibilities of the council are to:

 

1.     insure compliance and effectiveness of promotion and tenure policies;

2.     develop class schedules that best serve student needs;

3.     determine academic support needs;

4.     determine and draft education policies needed and make recommendations for modifications of existing ones;

5.     propose and monitor general budget accounts for the credit programs and services;

6.     review suspension, probation and grade appeal processes and effectiveness;

7.     determine faculty development needs;

8.     review and make recommendations for academic advising functions.

 

ACADEMIC TECHNOLOGY ADVISORY COMMITTEE [Appointed annually]

 

    Composition:           Chief Information Officer (Chair)

Senior Vice President for Academic Affairs (or designee)

Vice President for Workforce and Community Education (or

  designee)

Assistant Dean and Director, Jackson County Center (or designee)

Chair, Science and Technology Division (or designee)

Coordinator for Center for Teaching and Technology (or designee)

Registrar

Vice President for Student Services (or designee)

Chief Financial Officer (or designee)

Adjunct faculty member

           

Functions:           In a liaison function to the college Technology Services, the Technology Committee develops a technology plan for the institution; evaluates and recommends equipment upgrades and replacements and software purchases for instructional use annually; recommends purchase and use of technology in classrooms and computer labs; evaluates new technologies and implementation by the institution; evaluates efficiencies offered by other agencies; and makes recommendations for the use of technology funds, such as Perkins, student computer lab fees, etc.

 

COLLEGE FACULTY EVALUATION COMMITTEE

 

Composition:               The College Faculty Evaluation Committee shall not include any person who is under consideration for promotion and/or the award of tenure. A majority of those voting on tenure recommendations must be tenured faculty or faculty with multi-year term appointments. The method of selection of members is at the discretion of the Senior Vice President for Academic Affairs. No faculty member should serve on both a division and college committee and no chairperson should serve on the college committee.

 

Functions:                 The College Faculty Evaluation Committee reviews divisional evaluations, prepares written evaluations for each case and forwards unequivocal recommendations for or against tenure and/or promotion to the Senior Vice President for Academic Affairs in accordance with WVU at Parkersburg's Policies and Procedures for Annual Faculty Evaluation, Promotion and Tenure (#IV-8).

 

CURRICULUM COMMITTEE  

 

  Composition:             Two-year terms (elected in Fall of even-numbered years)

  Representative, Health Sciences Division

  Representative, Business, Economics and Mathematics Division

  Representative, Library

Two-year terms (elected in Fall of odd-numbered years)

  Representative, Social Sciences and Languages Division

  Representative, Science and Technology Division

                                      Representative, Education and Humanities Division

One-year term

  Representative, Student Body

One-semester term

  Adjunct faculty member

On-going, ex-officio

  Coordinator of Developmental Education 

 

Functions:               Advisory to Senior Vice President for Academic Affairs on all matters relating to curriculum including new course approval, new program approval, program and course deletion, annual program review, graduation requirements, and associated academic policy.

 

FACULTY DEVELOPMENT COMMITTEE

 

  Composition:             Appointed annually:

   

                                    One Faculty representative of each academic division

Chair of Faculty Senate

One adjunct faculty member

Representative to Statewide Faculty Development Network

 

Functions:               Develops, promotes, and oversees activities designed for faculty development; administers current expense budget allocated to faculty development; prepares faculty development plan each spring covering proposed activities for following year. (For further details, see Answer Book #IV-23A, “Faculty Development.”)

 

INTERNATIONALIZATION COMMITTEE

 

  Composition:             One representative from each academic division

One administrator at the chair or above level

One Student Services representative

One JCC representative

One student

 

  Function:                   West Virginia University at Parkersburg recognizes the importance of global education, awareness, and advocacy.  To further the cause of global education, the college in 2007 formed a committee on internationalizing the campus.  The committee is advisory to the administration, but its scope includes students, faculty, and staff.  The committee’s overarching responsibility is to promote global awareness through education and provide opportunities for inter-cultural interaction.  Its functions are these:

 

1.     Develop goals for campus internationalization and global awareness;

2.     Ensure that related activities are in alignment with these goals;

3.     Work with faculty to incorporate global/international content and perspectives into their curricula and develop, promote, and oversee opportunities for on- and off-campus international events for students, faculty, staff, and community;

4.     Arrange and promote educational exchange opportunities for students and faculty, including study abroad, Fulbright participation, and the development of local and regional programs for international students.

 

LIBRARY COMMITTEE

 

  Composition:             Two-year terms (elected in Fall of even-numbered years)

                                      Representative, Health Sciences Division

                                      Representative, Business, Economics and Mathematics Division

                                      Representative, library professional staff

                                    Two-year terms (elected in Fall of odd-numbered years)

                                      Representative, Social Sciences and Languages Division

                                      Representative, Science and Technology Division

                                      Representative, Education and Humanities Division

                                    One-year term

                                      Representative, Student Body

                                      Representative, Student Services

                                      Representative, Workforce and Community Education

                                    One-semester term

                                      Adjunct faculty member

                        Senior Vice President for Academic Affairs or designee (permanent

                          member)

 

Functions:               The Library Committee studies library needs in view of the academic program and advises the librarian on matters of general library policy, the development of library resources, and upon means which may best integrate the library program with other academic activities of the college.  The Committee serves as a liaison group between the faculty and the Library Director.

 

OUTCOMES ASSESSMENT COMMITTEE

 

Composition:           Appointed annually:

                           

Director of Institutional Research and Outcomes Assessment, Chairperson

One faculty representative representing an academic division, Co-chair

In addition to co-chair, one faculty representative from each academic division (can include division chair) selected by each division

One adjunct faculty member

One representative from Student Services (identified by Vice President for Student Services)

One academic support representative (identified by Senior Vice President for Academic Affairs)

Two faculty members at-large selected by Faculty Senate

One student representative (identified by the Student Government Assoc.)

   

Function:                 The Outcomes Assessment Committee develops and implements the plan for an outcomes assessment program which will measure student learning and student goal achievement.  Included in the responsibilities of the Outcomes Assessment Committee is the five-year academic program review.

 

PROFESSOR OF THE YEAR SELECTION COMMITTEE

 

    Composition:           Appointed annually:

                                   

                                    Senior Vice President for Academic Affairs

                                    Two division chairs

Chair of Faculty Senate

President of Student Government Association

                                    Selected past winner(s) of the Professor of the Year award

 

Functions:               The Professor of the Year Selection Committee is convened annually by the Senior Vice President for Academic Affairs and selects its own chair. The Committee seeks nominations and chooses the faculty member of the year according to guidelines set forth in Answer Book #IV-2.

 

 

 

Appointed by the Vice President for Student Services

 

DISCIPLINARY HEARING BOARD

 

  Composition:             Appointed annually:

 

Two administrative representatives chosen by the President

Three student representatives nominated by the Student Government

     Association

                                    Three faculty representatives nominated by Faculty Senate

                                    Three staff representatives nominated by Staff Council

 

Functions:             The Disciplinary Hearing Board is established to hear student disciplinary complaints which could result in probation, suspension, or expulsion, or to consider cases when the student wishes to appeal the disciplinary action of the Vice President for Student Services.  Each proceeding before the Board is heard by a hearing panel consisting of five members.  The panel is selected and hearings conducted according to the guidelines provided in Answer Book #VI-4.   

 

FINANCIAL AID/SCHOLARSHIP COMMITTEE

 

   Composition:            Appointed annually:

 

Director of Financial Aid (Chair)

Three faculty members designated by the Faculty Assembly

Vice President for Student Services

Executive Director, WVU at Parkersburg Foundation

Chief Financial Officer

Assistant Dean, Enrollment Management (ex-officio, nonvoting)

 

   Functions:                The Financial Aid/Scholarship Committee reviews and recommends

policies and procedures for the awarding of WVU at Parkersburg Undergraduate Scholarships and WVU at Parkersburg Foundation scholarships; selects scholarship recipients from students screened for eligibility by the financial aid staff; and serves as an appeal board for student appeals.  The Financial Aid/Scholarship Committee serves in an advisory capacity to the Vice President for Student Services in financial aid matters. 

 

GRADUATION COMMITTEE

 

  Composition:             Appointed annually:

 

Registrar (Chairperson)

Associate Registrar

Assistant Dean, Enrollment Management

Senior Vice President for Academic Affairs

Vice President for Student Services

                                    Executive Director, Institutional Advancement

                                    Director of Student Activities

                                    Four faculty members designated by Faculty Senate

                                    One student designated by the Student Government Association

                                    Facilities set-up coordinator

 

Functions:               The Graduation Committee arranges for the speaker, student and faculty participation, and all other arrangements for graduation.

 

 

RESIDENCY APPEALS PANEL (Refer to Answer Book #VI-8A.)

 

Ad hoc task forces may be appointed as the need becomes apparent to deal with such topics as performance appraisal, employee relations, self-study for accreditation, and advanced placement credit.

 

 

Appointed by the Chief Financial Officer

 

BOOKSTORE ADVISORY COMMITTEE

 

  Composition:             Appointed annually:

 

One representative from each academic division of the college

One adjunct faculty member

                                    Two representatives from the student body

                                    One staff member from Financial Aid

                                    One representative (faculty or staff) from Jackson Co. Center

Bookstore Manager

                                    Director of Procurement (contract administrator)

 

Functions:               The Bookstore Advisory Committee will meet once or more each semester to ensure that the bookstore operations are effectively meeting the needs of students, faculty, and staff.  The committee shall establish a forum in which faculty, students, and the bookstore can discuss and resolve issues involving the bookstore and the college community.

 

 

Note:

Adjunct faculty are invited to serve on various college committees as indicated by the compositions described above.  Adjunct participation is optional if the individual is available for daytime committee meetings and interested in contributing to campus governance.  Such appointments shall not be interpreted as assignments for additional pay.  Adjunct appointments to college committees shall be for one semester at a time and shall not imply any intention for ongoing service at WVU Parkersburg.