Title:   #III-3A.  Roles of Work Groups, Councils and Committees

                       

 

 

ACADEMIC ADVISORY COMMITTEES

 

  Composition:        Appointed annually by Executive Dean of Academic Affairs:

 

Representatives of the general public, businesses and industries, potential employers, and any other constituencies that are affected by the program. 

Division chair responsible for the program

Program coordinator (if one exists)

Executive Dean, Academic Affairs

 

  Functions:             Advise on the development of new programs, the modification of existing programs and plans to eliminate programs based upon trends and needs in the related occupation; review curricula and advise college officials on the addition of new classes, the deletion of existing classes, the modification of course objectives, and any other changes in curricula; assist in developing market surveys to determine the employability of graduates and need for the program; assist in surveys that can predict the future employment needs of business and industry.  (See Answer Book #III-8 for further details.)

 

ACADEMIC APPEALS PANEL (Refer to Answer Book #V-13.)

 

ACADEMIC COUNCIL

 

  Composition:             Executive Dean, Academic Affairs (Chair)

Academic Division Chairs

Faculty Senate Chair

Director, Jackson County Center

 

Functions:               The Academic Council develops effective and focused credit education programs for the college.  It develops appropriate goals and establishes cooperative and coordinated efforts to accomplish these goals.  It also manages and coordinates the operational functions of the credit programs of the college.

 

                                    The responsibilities of the council are to:

 

1.    insure compliance and effectiveness of promotion and tenure policies;

2.    develop class schedules that best serve student needs;

3.    determine academic support needs;

4.    determine and draft education policies needed and make recommendations for modifications of existing ones;

5.    propose and monitor general budget accounts for the credit programs and services;

6.    review suspension, probation and grade appeal processes and effectiveness;

7.    determine faculty development needs;

8.    review and make recommendations for academic advising functions.

 

ACADEMIC TECHNOLOGY ADVISORY COMMITTEE [Appointed annually by the Executive Dean of Academic Affairs]

 

    Composition:           Director, Computer Services (Chair)

Executive Dean of Academic Affairs (or designee)

Dean of Corporate and Community Education (or designee)

Director, Jackson County Center (or designee)

Chair, Technology Division (or designee)

Instructional Technologist

Registrar/Director of Admissions

Dean of Student Services (or designee)

Chief Financial Officer (or designee)

           

Functions:           In a liaison function to the University Office of Information Technology the Technology Committee develops a technology plan for the institution; evaluates and recommends equipment upgrades and replacements and software purchases for instructional use annually; recommends purchase and use of technology in classrooms and computer labs; evaluates new technologies and implementation by the institution; evaluates efficiencies offered by other agencies; and makes recommendations for the use of technology funds, such as Perkins, student computer lab fees, etc.

 

 BOOKSTORE ADVISORY COMMITTEE

 

  Composition:             Appointed annually by the Executive Dean of Academic Affairs:

 

One representative from each division of the college

                                    Two representatives from the student body

                                    One classified staff member

                                    One representative (faculty or staff) from Jackson Co. Center

Bookstore manager

                                    Contract administrator

 

Functions:               The Bookstore Advisory Committee will meet once or more each semester to ensure that the bookstore operations are effectively meeting the needs of students, faculty, and staff.  The committee shall establish a forum in which faculty, students, and the bookstore can discuss and resolve issues involving the bookstore and the college community.

 

COLLEGE FACULTY EVALUATION COMMITTEE

 

Composition:               The College Faculty Evaluation Committee shall not include any person who is under consideration for promotion and/or the award of tenure. A majority of those voting on tenure recommendations must be tenured faculty. The method of selection of members is at the discretion of the Executive Dean of Academic Affairs. No faculty member should serve on both a division and college committee and no chairperson should serve on the college committee.

 

Functions:                 The College Faculty Evaluation Committee reviews divisional evaluations, prepares written evaluations for each case and forwards unequivocal recommendations for or against tenure and/or promotion to the Executive Dean of Academic Affairs in accordance with WVU at Parkersburg's Policies and Procedures for Annual Faculty Evaluation, Promotion and Tenure (#IV-8).

 

CURRICULUM COMMITTEE

 

  Composition:             Two-year terms (elected in Fall of even-numbered years)

  Representative, Health Sciences Division

  Representative, Business/Economics Division

  Representative, Humanities Division

  Representative, Library

Two-year terms (elected in Fall of odd-numbered years)

  Representative, Natural Sciences/Math Division

  Representative, Social Science Division

  Representative, Technology Division

                                      Representative, Education Division

One-year term

  Representative, Student Body

On-going, ex-officio

  Coordinator of Developmental Education 

 

Functions:               Advisory to Dean of Academic Affairs on all matters relating to curriculum including new course approval, new program approval, program and course deletion, annual program review, graduation requirements, and associated academic policy.

 

DISCIPLINARY HEARING BOARD

 

  Composition:             Appointed annually by the Dean of Student Services:

 

Two administrative representatives chosen by the President

Three student representatives nominated by the Student Government

     Association

                                    Three faculty representatives nominated by Faculty Senate

                                    Three staff representatives nominated by Staff Council

 

Functions:             The Disciplinary Hearing Board is established to hear student disciplinary complaints which could result in probation, suspension, or expulsion, or to consider cases when the student wishes to appeal the disciplinary action of the Dean of Student Services.  Each proceeding before the Board is heard by a hearing panel consisting of five members.  The panel is selected and hearings conducted according to the guidelines provided in Answer Book #VI-4.             

 

EDUCATIONAL PERSONNEL PREPARATION ADVISORY COMMITTEE

 

  Composition:             Appointed by the Chair of the Education Division:

 

Chair of the Education Division

Executive Dean, Academic Affairs

Two representatives of public school central offices

Two public school principals

                                    Two public school teachers

One representative of RESA V

One Education faculty member

One representative of faculty

One representative of State Department of Education

One student representative

 

 Functions:                  The Educational Personnel Preparation Advisory Committee (EPPAC) functions under authority of West Virginia Department of Education Policy 5100.  The EPPAC advises the Chair of Education Division on policy and curricular matters.  Votes taken by EPPAC are not binding on the Chair of Education Division.  EPPAC also serves as a steering committee for the WVU at Parkersburg Teacher Education program and meets at least once each semester.

 

ENROLLMENT MANAGEMENT COUNCIL

 

    Composition:        Appointed annually by the Campus President

 

            Campus President

            Executive Dean, Academic Affairs

            Dean of Student Services

                                    Executive Director, Institutional Advancement

                                    Admissions Counselor

                                    Director of Institutional Research and Outcomes Assessment

                                    Faculty Senate Chair or designee

            One representative from the Academic Council designated by the

  Executive Dean of Academic Affairs

One representative from Financial Aid designated by the Dean of Student Services

            Two additional representatives of Student Services designated by the Dean

              of Students

One representative of Business Services designated by the Chief Financial

  Officer

            One representative of the Jackson County Center designated by the JCC

  Director

                                    One student representative designated by the Student Government

                                       Association

                                    One representative designated by the Director of Computer Services

            Additional at-large representatives designated by the Campus

  President

 

    Functions:             The Enrollment Management Council develops, coordinates and assesses a campus enrollment and retention effort.  The Council establishes target recruitment areas, marketing strategies, and goals for student centeredness and retention. It develops a plan for collaboration and coordination among those who directly affect student success.  The goal of the Council is to integrate processes and activities into a cohesive system with articulated goals and measurable objectives and to enhance achievement of the college's strategic plan.  The expected outcome is increased enrollment and student success. 

 

FACILITIES PLANNING TASK FORCE

 

  Composition:             Appointed annually by the President:

   

Facilities and Grounds Administrator (Chair)

Executive Dean, Academic Affairs

Dean of Student Services

Director of Computer Services or designee

Dean, Corporate & Community Education

Director, Purchasing

One representative of Jackson County Center

One faculty representative selected by Faculty Senate

One Student Services director selected by Dean of Student Services

One academic division chair selected by Executive Dean, Academic Affairs

One classified staff representative selected by Staff Council

One student representative selected by the Student Government Assoc.

 

Functions:               The Facilities Planning Task Force reviews short- and long-term facility needs, and makes recommendations to the President on facility modifications and/or development.

 

FACULTY DEVELOPMENT COMMITTEE

 

  Composition:             Appointed annually by Executive Dean, Academic Affairs:

   

                                    One Faculty representative of each academic division

Chair of Faculty Senate

Representative to Statewide Faculty Development Network

 

Functions:               Develops, promotes, and oversees activities designed for faculty development; administers current expense budget allocated to faculty development; prepares faculty development plan each spring covering proposed activities for following year. (For further details, see Answer Book #IV-23A, “Faculty Development.”)

 

FACULTY SENATE OF THE FACULTY ASSEMBLY

 

   Composition:            Elected representatives from the Faculty Assembly

 

Functions:               The Faculty Senate serves as the communications link with the Faculty Assembly. It functions as a communications source in an advisory capacity to the Executive Dean of Academic Affairs and President in matters relating to faculty welfare and function. (Refer to Answer Book #III-6, "Constitution and By-Laws of West Virginia University at Parkersburg Faculty Assembly.")

 

FINANCIAL AID/SCHOLARSHIP COMMITTEE

 

   Composition:            Appointed annually by the Dean of Student Services:

 

Director of Financial Aid (Chair)

Three faculty members designated by the Faculty Assembly

Dean of Student Services

Executive Director, WVU at Parkersburg Foundation

Chief Financial Officer

Senior Admissions Counselor (ex-officio, nonvoting)

 

   Functions:                The Financial Aid/Scholarship Committee reviews and recommends

policies and procedures for the awarding of WVU at Parkersburg Undergraduate Scholarships and WVU at Parkersburg Foundation scholarships; selects scholarship recipients from students screened for eligibility by the financial aid staff; and serves as an appeal board for student appeals.  The Financial Aid/Scholarship Committee serves in an advisory capacity to the Dean of Student Services in financial aid matters. 

 

GRADUATION COMMITTEE

 

  Composition:             Appointed annually by Dean of Student Services:

 

Registrar (Chairperson)

Associate Registrar

Senior Admissions Counselor

Executive Dean of Academic Affairs

Dean of Student Services

                                    Executive Director, Institutional Advancement

                                    Director of Student Activities

                                    Four faculty members designated by Faculty Senate

                                    One student designated by the Student Government Association

                                    Facilities set-up coordinator

 

Functions:               The Graduation Committee arranges for the speaker, student and faculty participation, and all other arrangements for graduation.

 

HONORARY DEGREE SCREENING COMMITTEE

  

   Composition:            Appointed annually by the President:

 

                                    Executive Dean, Academic Affairs (chair)

                                    Division Chair

Faculty Senate Chair

                                    Additional faculty representative

One staff representative

                                    President, Student Government Association

                                    One alumni representative

 

Functions:                 The Honorary Degree Screening Committee accepts and screens nominations for honorary degrees in accordance with guidelines set forth in campus policy #V-14, “Guidelines for the Granting of Honorary Degrees at West Virginia University at Parkersburg.”

                                   

INSTITUTIONAL EFFECTIVENESS COUNCIL  

 

    Composition:           Appointed annually by the President

             

                                    President  (Chair)

                                    Executive Dean, Academic Affairs

                                    Faculty Senate Representative

                                    One Academic Division Chair Representative

                                    One Classified Staff Representative

                                    One Student Representative

                                    Dean of Student Services

                                    Dean of Corporate and Community Education

Chief Financial Officer

Executive Director, Institutional Advancement

Director, Institutional Research and Outcomes Assessment

Facilities and Grounds Administrator

Director, Jackson County Center

Director, Computer Services

Director of Development/Executive Director, WVU at Parkersburg

    Foundation

                                    Assistant Dean for Evening and Weekend College

 

Functions:           The Institutional Effectiveness Council serves in an advisory capacity to the President and meets two to three times per semester for the purpose of determining, drafting and reviewing strategic plans, reviewing data and information for institutional self-study, and recommending major institutional priorities for effectiveness.

 

LIBRARY COMMITTEE

 

  Composition:             Two-year terms (elected in Fall of even-numbered years)

                                      Representative, Health Sciences Division

                                      Representative, Business/Economics Division

                                      Representative, Humanities Division

                                      Representative, library professional staff

                                    Two-year terms (elected in Fall of odd-numbered years)

                                      Representative, Natural Sciences/Math Division

                                      Representative, Social Science Division

                                      Representative, Technology Division

                                      Representative, Education Division

                                    One-year term

                                      Representative, Student Body

                                      Representative, Student Services

                                      Representative, Corporate and Community Education

                          Executive Dean of Academic Affairs or designee (permanent member)

 

Functions:               The Library Committee studies library needs in view of the academic program and advises the librarian on matters of general library policy, the development of library resources, and upon means which may best integrate the library program with other academic activities of the college.  The Committee serves as a liaison group between the faculty and the Library Director.

 

OUTCOMES ASSESSMENT COMMITTEE

 

Composition:           Appointed annually by Executive Dean, Academic Affairs:

                           

Director of Institutional Research and Outcomes Assessment, Chairperson

One faculty representative from each academic division (can include division chair) selected by each division

One representative from Student Services (identified by Dean of Student Services)

One academic support representative (identified by Executive Dean of Academic Affairs)

Two faculty members at-large selected by Faculty Senate

One student representative (identified by the Student Government Assoc.)

   

Function:                 The Outcomes Assessment Committee develops and implements the plan for an outcomes assessment program which will measure student learning and student goal achievement.

 

PRESIDENT’S CABINET

 

    Composition:           President

                                    Executive Dean, Academic Affairs

                                    Associate Dean, Education

Director, Jackson County Center

Assistant Dean for Evening/Weekend College

Dean of Student Services          

                                    Dean, Corporate and Community Education

                                    Chief Financial Officer

Director of Development

                        Director, Facilities and Grounds

                        Executive Director, Institutional Advancement

                                    Director, Computer Services

                                    Director, Human Resources

                                    Special Assistant to the President

                                    Executive Assistant to the President

 

Functions:               The President’s Cabinet is the President’s work group which meets periodically for the purposes of information-sharing, problem-solving, coordination of work, and providing advice to the President.

 

PROFESSOR OF THE YEAR SELECTION COMMITTEE

 

    Composition:           Appointed annually by the Executive Dean of Academic Affairs:

                                   

                                    Dean of Academic Affairs

                                    Two division chairs

Chair of Faculty Senate

President of Student Government Association

                                    Selected past winner(s) of the Professor of the Year award

 

Functions:               The Professor of the Year Selection Committee is convened annually by the Executive Dean of Academic Affairs and selects its own chair. The Committee seeks nominations and chooses the faculty member of the year according to guidelines set forth in Answer Book #IV-2.

 

RESIDENCY APPEALS PANEL (Refer to Answer Book #VI-8A.)

 

SAFETY COMMITTEE

 

    Composition:           Appointed by the President:

                                   

Facilities and Grounds Administrator

                                    Coordinator, Student Disability Services

                                    Chair, Technology Division

                                    Chair, Natural Sciences & Mathematics

                                    Print Shop Supervisor

                                    Academic Lab Manager

                                    Coordinator of Campus Security and/or Campus Police Officer

                                    Wellness Coordinator

                                    Executive Dean, Academic Affairs

                                    Assistant Dean for Evening and Weekend College

                                    Executive Director of Institutional Advancement

                                    Dean of Student Services

                                    One representative for the Children’s Room designated by the Associate

 Dean for Academic Affairs

One representative designated by Director of Computer Services

                                    One representative designated by Jackson County Center Director

                                    Additional faculty or staff with expertise or interest in safety issues

 

Functions:               Oversees and coordinates safety, environmental health and research

activities.  Monitors and ensures compliance with state and federal

regulations and policies.

 

SOCIAL JUSTICE COMMITTEE

 

    Composition:  Appointed annually by the President:

 

                                    Executive Assistant to the President for Policy and Social Justice

                                    Coordinator, Student Disability Services

                                    Coordinator of Veteran Services

                                    Human Resource Director

                                    One faculty representative from each academic division

                                    Three classified staff representatives selected by Staff Council

   Council

                                    Three student representatives selected by the Student Government

                                       Association

                                    Two representatives of Jackson County Center

                                    Additional at-large representatives, as appointed

 

Functions:           The Social Justice Committee meets as needed to assist in the development of plans, procedures, and regulations to carry out the college's social justice program. The Committee studies federal and state laws and regulations governing equal opportunity; monitors and audits the campus Affirmative Action Plan; reviews proposed changes in college policies and procedures related to affirmative action and makes recommendations as appropriate and in compliance with federal and state guidelines.  The committee also assesses the progress of all units and departments in implementing the Affirmative Action Plan and in meeting goals and timetables.  See Answer Book #VIII-6 for further details.

 

STAFF COUNCIL OF STAFF ASSEMBLY

 

    Composition:           Elected members of the Staff Assembly

 

  Functions:             The Staff Council serves as the communications link with the Staff Assembly.  It functions as a communication source in an advisory capacity to the President in matters of staff welfare. (Refer to Answer Book #III-5, "Constitution and By-Laws of WVUP Staff Assembly.")

 

STAFF DEVELOPMENT COORDINATING COMMITTEE

 

    Composition:           Appointed annually by the President:

 

President of Staff Council

                                    A member representing each of the areas as designated by Staff Council

Director of Employee Development (advisory, non-voting)

Campus President or designee

 

Functions:               The Staff Development Coordinating Committee promotes and oversees activities designed for staff development; administers current expense budget allocated to staff development; proposes staff development guidelines, and discusses proposed staff development activities for the year.  The committee selects its own chair and meets on a monthly basis.  It develops an annual classified staff development plan and budget request for the approval of the Campus President.  The Committee determines the priority and activities to be funded in accordance with Answer Book #IV-19 and WVU at Parkersburg Foundation guidelines.  (Also see BOG Policy 26 for additional details.)

 

STUDENT GOVERNMENT ASSOCIATION

 

    Composition:           Elected or appointed members from the Student Body

 

Functions:           Student Government Association serves as the communications link with the student body. It functions as a communications source in an advisory capacity to the Dean of Student Services and President for matters relating to educational policy and student life. (Refer to Answer Book #III-7, "Constitution and By-Laws of the Student Government Association of West Virginia University at Parkersburg.")

 

TEACHER EDUCATION PANEL

 

    Composition:           Appointed by the Education Division Chair:

 

                                    Chair, Education Division

                                    Education Division Faculty

                                    Certification Analyst

                                    Faculty member from a support course

                                    Dean of Student Services

 

Functions:           Meets three times each year to consider applications for admission to a program in teacher education and to student teaching.

 

Ad hoc task forces may be appointed as the need becomes apparent to deal with such topics as performance appraisal, employee relations, self-study for accreditation, and advanced placement credit.