Title:     #VII-11C.  Use and Rental of Institutional Facilities

 

Date:    June 19, 2006 (Replaces version dated June 1, 2004)

 

 

Procedures outlined below are provided in accordance with WVU Board of Governors Policy #16.

 

Use of Institutional Facilities.  The facilities of West Virginia University at Parkersburg are intended for use in the conduct of its educational programs.  As such, the first priority for the use of such facilities will be to support the academic, administrative and student functions of the college.

 

In its aspect of service to the public and to the community, WVU at Parkersburg will also permit the use of its facilities by outside organizations as space is available and according to the regulations listed below and in Policy #16.

 

Requests for use of Parkersburg campus facilities by outside agencies and organizations are directed to the Dean of Corporate and Community Education. Requests for use of Jackson County Center facilities by outside agencies and organizations are directed initially to the Director of the Jackson County Center.  The Dean or Director will certify that the requested activity is in keeping with policy and that appropriate space is available.  The Dean of Corporate and Community Education will generate contractual agreements to reflect the projected use of facilities at either campus.  Space rental is not confirmed until the contractual obligations are met. 

 

Rental of Facilities to Outside Agencies and Organizations.  In accordance with the policies of the West Virginia University  Board of Governors, West Virginia University at Parkersburg may make its facilities available to the benefit of the community for any educational, training, cultural or civic purpose which does not conflict with the ongoing programs of the college.  Rental of college facilities is governed by the laws of the State of West Virginia, policies of the WVU Board of Governors, and guidelines established by WVU at Parkersburg.  The use of facilities under these policies is not precluded on the basis of the sponsor’s political philosophy, race, religion or creed, as long as the activities to be conducted are legal.

 

Priorities for the use of college facilities are listed below:

 

1.                  WVU at Parkersburg classes

2.                  Programs offered by WVU at Parkersburg Corporate and Community Education

3.                  Other WVU at Parkersburg institutional, administrative, or student activities

4.                  Classes offered at WVU Parkersburg by cooperating State institutions

5.                  Institutional or administrative activities of these cooperating institutions

6.                  *Non-instructional/non-administrative functions involving WVU Parkersburg personnel and associated agencies (approved by the President) (Fee may be waived.)

7.                  *Rentals of community service (fee may be waived)

8.                  *Other rentals

 

*Defined as outside agencies or organizations

 

Typically most facilities are unavailable for rental use on weekdays during the college's regular academic semesters.  Long-term or repetitive rentals during this time are very unlikely.

 

Regulations:

 

 1.        Requests for facilities by outside agencies or organizations are initiated by completing