Q: I made a mistake on my leave request – now what?

A: If the supervisor has not approved the request – have the supervisor deny it. Then submit a new request. If it has already been approved, you will need to cancel the request and submit a new one.

Q: Can I put more than one pay period on a single request?

Q: What do I use to take a Floating Holiday?

A: Under "select a leave type" - it is the third one from the bottom – Personal Time Taken.

Q: When do I have to take my floating holiday (Personal Time)?

A: You must take your floating holiday between July 1^st and June 30^th or you will lose it.

Q: How do I find out if I have taken my floating holiday (Personal Time)?

A: On the Leave Request page, click on "Start Lookup", enter your employee number, click on "Retrieve Employee Information", click on "View Your Leave Calendar" – this will bring up the current month and show any leave requests, you may click on "Previous" and go back through the year to July 1^st to see if you have taken your floating holiday (Personal Time Taken). Or you may call Nancy Hindy at ext. 290 and she can tell you.

Q: I want to use the FMLA.

A: West Virginia University complies with leave and retention requirements of the Family Medical Leave Act. The FMLA provides eligible employees up to 12 weeks of unpaid absence for a variety of reasons related to family and medical care. This time may be paid or unpaid, as appropriate for the employee's terms of employment and accrued leave hours. Employees are eligible for FLMA leave if they have worked at WVU for at least twelve months for a minimum of 1,250 hours during the calendar year preceding the start of the leave. Please contact the Medical Management staff for more information on this subject: (medicalmanagement@mail.wvu.edu ). You must first complete the forms and receive permission to take FMLA.

Q: I have jury duty coming up – how do I handle that?

A: Complete the leave request – under "Select the Leave Type" click on "Jury Duty", put in the dates for time you spend in jury duty. Then give the Human Resources Office copies of any paper work sent to you by the court requesting you to serve as a juror.

Q: I submitted a request for 8 hours on annual leave was that wrong? Do I have to correct it?

A: Yes, it was incorrect. Our work day is 7.50 hours. Yes, you should correct it or you will lose that half an hour of annual leave.

Q: I ask for a full day of annual leave off but ended up only taking 3.50 hours. How do I correct this?

Q: How will I know if my supervisor approves my leave?

A: You will receive an e-mail stating it was approved or denied.

Q: What if my supervisor doesn’t approve or deny my leave request?

A: Please check with them if you do not get an e-mail either approving or denying your leave request. Otherwise the request is just "pending" and your leave record is incorrect.

Q: When does our accumulation for annual leave and sick leave show up in our leave account?

A: Your accumulation is added for the first half of the month (1^st through the 15^th) after the 15^th. It is added for the second half of the month (16^th through the last day of the month) after the last day of the month.

Q: If I’m carrying my full accumulation of annual leave into the next pay period, will I lose a day?

A: Yes. Never carry your full accumulation of annual leave or you will lose a day when you start the next pay cycle.

Q: Is there a limit on the amount of sick leave I can accumulate?

Q: If I’m carrying more than a one year amount of annual leave on December 31, 2007, what happens to all the extra leave time?

A: You will either lose it or you may donate your leave to the Catastrophic Leave Pool at WVU.