|
MINUTES
WEST VIRGINIA UNIVERSITY AT PARKERSBURG
BOARD OF GOVERNORS
June 10, 2009
A regular meeting of the West Virginia University at Parkersburg
Board of Governors was held on Wednesday, June 10, 2009 in the
Caperton Auditorium at WVU Parkersburg beginning at 5:15 p.m.
Board members present were: Joe Campbell, Cindy Bullock, Keith
Burdette, William H. Hopkins, Curtis Miller, Kennad Lee Skeen,
II, Rock Wilson, Matthew Santer, Kim Starkey, and Violet Mosser.
Absent were Gerard El Chaar and Gregory K. Smith. Others
present included Dr. Marie Foster Gnage and Patsy Bee.
Guests present included administrators, faculty, staff,
students, members of the community, and the media.
1.
Call to Order
Mr. Campbell, Chair of the WVU at Parkersburg Board of
Governors, called the meeting to order.
2.
Roll Call
Roll Call was taken by Patsy Bee, Executive Assistant to
the President, noting that a quorum was present.
3.
Minutes
Minutes of the emergency meeting scheduled on May 18, 2009 were
approved upon a motion by Mr. Miller and second by Mr. Burdette.
4.
Board Chair Report
Chairman Campbell announced a change in the order of the agenda
items noting that the Staff Council presentation would be first
with the Executive Session moved to later in the meeting. Mr.
Campbell introduced Al Collins, Staff Council Vice-Chair, to
provide a featured report on classified staff to our Board
members.
Chairman Campbell expressed appreciation to the Board members
for their service on committees and thanked the Legislators,
Foundation Board members, faculty, staff, students, and members
of the community present for their support.
·
Nominations/Election of 2009-2010 Officers
Mr. Wilson, Chair of the Nomination Committee, reported the
recommendation of the committee is that the current officers
continue for the 2009-2010 year. Mr. Wilson moved to reelect
Mr. Campbell as Chair, Mr. Miller as Vice-Chair, and Mr.
Burdette as Secretary. Ms. Bullock seconded the motion.
The motion passed and the current slate was elected unanimously
to serve a second year.
·
Approval of Meeting Schedule for 2009-2010
Following a discussion by Board members, Mr. Burdette moved for
the approval of the following resolution:
Resolved,
That the West Virginia University at Parkersburg Board of
Governors approves its schedule of meetings for 2009-10 as
presented by the Chair. (See meeting schedule included in the
agenda packet.)
Mr. Wilson seconded the motion. Motion carried.
5.
President’s Report
President Gnage welcomed guests, thanked staff for their
presentation to the Board, and provided an update to the Board
on college enrollment and state allocations. President Gnage
also thanked the Board of Governors for their dedication,
service, and support to WVU Parkersburg this year.
6.
Committee Reports
·
Executive Committee
Mr. Campbell reported that the Executive Committee did not meet.
·
Audit Review Committee
Mr. Hopkins reported that the Committee met today at 3:00 p.m.
and discussed the audit committee responsibilities; WVU
Parkersburg financial audit; Ethics Policy, and received updates
from Business Services.
·
Administrative Services Committee
Mr. Burdette reported that the Committee met today at 4:00 p.m.
and was provided with updates on facilities and capital planning
including the downtown building; information technology; human
resources, and budget.
Mr. Burdette moved that the board approve the recommendation of
the committee to accept the design of the downtown building as
presented by ZMM Architects and submit the design to the
downtown committee.
Ms. Bullock seconded the motion. Motion carried.
·
Academic and Student Services Committee
Ms. Bullock reported that the Committee met today at 4:00 p.m.
and was provided with an overview of Academic Affairs including
updates on faculty; grants; and programs. Ms. Bullock provided
members of the Board a handout on status of academic programs
for certificates, associate degrees and baccalaureate degrees.
She also reported on updates for grants and FastTrack programs
for Workforce and Community Education also noting the formation
of an Environmental Compliance Council. In the Student Services
area the Committee was provided an update on scholarship awards;
online application processing; online Financial Aid; Enrollment
Management; and Student Life.
7.
Executive Session under the authority of WV Code §6-9A-4-2A
Mr. Miller moved to go into Executive Session. Mr. Burdette
seconded the motion. The motion passed. At approximately
5:45 p.m. the WVU Parkersburg Board of Governors moved into
Executive Session.
At approximately 6:30 p.m., Mr. Miller made a motion for the
Board to return from Executive Session. Ms. Starkey seconded
the motion. Motion carried.
8.
Action Items
·
Service Agreement with WVU
Following a report by President Gnage, and questions by Board
members, Mr. Burdette moved for the approval of the submitted
draft Service Agreement with WVU with the following
modification: Page 2, section 2, subsection ii: after
“additional funds are appropriated” insert “to support this
agreement”
Ms. Bullock seconded the motion. Motion carried.
·
Trademark License Agreement
Mr. Burdette moved for the approval of the Trademark License
Agreement as presented, noting that the Agreement was modified
to reflect the requests of WVU Parkersburg.
Mr. Miller seconded the motion. Motion carried.
·
Budget 2009-2010
Following a report by the WVU Parkersburg Special Assistant to
the President for Business Services, Chris Clifford, Mr.
Burdette moved for the approval of the following resolution:
Resolved,
That the West Virginia University at Parkersburg Board of
Governors adopts a working budget for FY 2009, subject to
approval of a final budget at the August 2009 BOG meeting.
Mr. Santer seconded the motion. Motion carried.
·
Electronic Campus of the Southern
Regional Education Board/New Program Nomination and
Certification
Following a report by the WVU Parkersburg Executive Dean of
Academic Affairs, Dr. Rhonda Richards, Mr. Miller moved for the
approval of the following resolution:
Resolved,
That the West Virginia University at Parkersburg Board of
Governors approves submitting four online degree programs (AAS
in Business Technology; AS in Business Administration; Associate
in Arts; and AAS in Multi-craft Technology) to the Southern
Regional Education Board Electronic Campus for inclusion in
their inventory.
Ms. Bullock seconded the motion. Motion carried.
9.
Consent Agenda
Ms. Bullock moved for the approval of the following resolutions:
·
Policy B-54 –
“Emergency Call-In”
Resolved,
That the West Virginia University at Parkersburg Board of
Governors authorizes a notice of proposed rulemaking for
adoption of a policy on “Emergency Call-In” and hereby
authorizes adoption of said policy without further action by the
Board if no substantive changes in the proposal result following
the 30-day comment period.
·
Board of Governors Policies
Resolved,
That the West Virginia University at Parkersburg Board of
Governors concurs with non-substantive alterations specific to
WVU at Parkersburg with the transfer of WVU Board of Governors
Policies 4, 11, 12, 14, 20, and 25 to the WVU at Parkersburg
Board of Governors, as re-numbered E-04, F-11, B-12, E-14, E-20
and E-25.
·
Policies to be Rejected
Resolved,
That the West Virginia University at Parkersburg Board of
Governors rejects policies 33 and 40 adopted by West Virginia
University Board of Governors, because they are not applicable
to West Virginia University at Parkersburg.
Mr. Wilson seconded the motion. Motion carried.
10.
Information Items
·
Planning for BAS in Criminal Justice
Dr. Rhonda Richards,
Executive Dean of Academic Affairs, reported that West Virginia
University at Parkersburg will begin planning on a new Bachelor
of Applied Science in Criminal Justice program and presented a
timeline for the program.
·
Name Change: Children’s Room to Early
Learning Center
Dr. Rhonda Richards,
Executive Dean of Academic Affairs, reported that
WVU at Parkersburg was one of the first public colleges in the
state to develop and provide day-care services on campus for its
students and employees. The campus “Children’s Room” has been
in operation since the early 1980s. The college is presently
engaged in a $3.5 million building campaign to develop a dynamic
child development center focusing on the arts, literacy, culture
and technology in collaboration with its Early Childhood
Education program.
Upon the recommendation of the Children’s Room Advisory
Committee, steps are being taken to change the name of the
college’s licensed day care center from the “Children’s Room” to
the “Early Learning Center” effective July 1, 2009. The present
center has highly qualified staff and uses best practices with
the children in curriculum, problem solving, and center based
learning. The change in name will:
o
more
accurately reflect the quality learning environment provided in
the center;
o
reflect industry standard names for campus based child care
centers;
o
ease
transition to the new building once it is built;
o
be
more attractive for accepting community children;
o
reflect current practice, which is important since a campus
based center should serve as a model for the community.
In addition, the plan is to accept more children from the
community to fill spaces not used by students in the morning
program and in evening hours. The public and collaborative Pre-K’s
now serve the majority of four-year-old children; so, although
the center will continue to serve children of students first and
foremost, limited spaces for three-year-old children in the
morning program will be available and the evening program can
serve additional children ages 2 through 8 years. This is a
sound financial decision and will be continued in the new
program.
·
Administrator Titles
President Gnage
reported that effective July 1, 2009, to reflect the additional
responsibility, authority and liability associated with the
institution’s independent status, the title for the Executive
Dean, who is second in command to the President will be changed
to Senior Vice President for Academic Affairs. In addition, the
titles for both Deans—presently Dean of Students and Dean of
Workforce and Community Education—will be upgraded to Vice
Presidents. These titles are comparable to those for
administrators in similar capacities at other institutions.
Appropriate salary increases
will be applicable only if the budget allows.
(See organizational charts included in the agenda packet.)
·
Revised Structure for Academic Area
Dr. Richards
reported on the revised academic area structure for West
Virginia University at Parkersburg.
As provided by Board
of Governors Policy B-05 regarding changes in administrative
organization, the president has approved a revised
organizational structure within the academic area of the college
to become effective for the 2009-10 academic year. Discussions
between the Executive Dean and the appropriate faculty and staff
took place during the 2009 Spring Semester. The revised
structure will reduce the number of academic divisions from
seven to five:
Existing Structure
Revised Structure
Business/Economics Business,
Economics, & Mathematics
Education
Education & Humanities
Health
Sciences Health
Sciences
Humanities
Science and Technology
Natural Sciences &
Mathematics Social Sciences & Languages
Social Sciences
Technology
Academic divisions
are created structures that support both the academic and
administrative needs of the college. The goal is for divisions
to come together in new and innovative ways that will open doors
for interdisciplinary conversations. No changes will be made in
what faculty teach, and all existing faculty and staff will be
assigned within the new structure. Academic division chair
assignments will continue to be offered as supplemental
appointments on an annual basis. Although the revised structure
will result in fewer chair assignments, additional coordinator
assignments will be made in the humanities, mathematics and
science areas. (See organizational charts included in the agenda
packet.)
·
Promotion and Tenure Report
President Gnage
reported that the faculty promotion and tenure review process at
West Virginia University at Parkersburg runs from January
through May 15. It involves faculty file preparation, reviews
and recommendations by department colleagues and chair, college
colleagues and the Executive Dean, and approval by the
President. The final step is notification of the Board of
Governors of the decisions made as a result of this review
process. Ten faculty members were promoted. (See attached list
included in the agenda packet.)
·
2009-10 Holiday Schedule
President Gnage
reported that, as authorized by Board of Governors Policy B-08,
a holiday schedule for 2009-10 has been established and approved
for West Virginia University at Parkersburg. This holiday
schedule has been announced campus wide and is posted in the
online “Answer Book” for ongoing accessibility. (See attached
schedule in the agenda packet.)
·
2009-10 Academic Calendar
President Gnage
reported that West Virginia University at Parkersburg has
established an academic calendar for 2009-10. This calendar
lists registration dates, student recesses and deadlines
consistent with the academic calendar of West Virginia
University. (See attached schedule in the agenda packet.)
11.
Board Comments/Announcements
·
Shakespeare Fest 09 will be July 7-12. The summer’s
productions will include "The Tempest" and "The Taming of the
Shrew" and will be produced in an outdoor venue setting.
·
Faculty and Staff Professional Development – In-Service Program
– 8:30 a.m. Friday, August 21
·
Faculty/Staff Welcome Back Picnic – Noon - Friday, August 21
·
WVUP
and Area Roundtable have extended an invitation to the
Legislature to have a traveling interim in Parkersburg.
·
Ms.
Starkey introduced the new student government president, Teresa
Wamer, who will fill the student seat on the board next year.
·
Mr.
Campbell announced a one year Ad-hoc committee to review the
President’s Evaluation and Goals. Mr. Miller will chair the
committee. Violet Mosser, Matt Santer, Kennad Skeen, and Gerard
El Chaar will also serve on the committee.
12.
Next Meeting
The next regular meeting of the WVU at Parkersburg Board of
Governors will be held on August 12, 2009 in room 2209.
13.
Adjournment
With no further business to be discussed, Mr. Burdette moved
that the meeting be adjourned, Mr. Miller seconded the motion.
Motion passed.
Respectfully submitted,
Patsy Bee
Executive Assistant to the President
____________________________________ Joe D.
Campbell, Chairman
____________________________________ Keith
Burdette, Secretary
| 
.gif)
