Attendance

Present:     Craig Rabatin, Dr. Marie Foster Gnage, Joe Badgley, Connie Dziagwa, Charlene McNulty, Lennie Moore, John Gorrell, David White, Paul Milhoan, Gary Waggoner, Michelle Bissell

Absent:    Jan Miller, Cathy Mutz, Carson Soelberg, John Tharp

Minutes

Minutes of the March 16, 2007 meeting were approved.

Old Business

Paging System

Connie Dziagwa gave a synopsis of the paging system:

Main Building

·        Buttons in classrooms and key areas, phones in welding area (due to noise)

·        Can broadcast information to main building, CCE, Caperton as well as limiting the broadcast to just hallways or classrooms

Caperton Center

·        Have buttons in classrooms and phones

·        Can broadcast information to Caperton only, plus receive announcements from main building

CCE Building

·        No call buttons because of distance—have phones instead

·        When handsets are picked up, they connect with switchboard, security & evening director

·        Has broadcast speakers to receive announcements from main building

Problems:

       1. To be heard clearly, one must look at the speaker when 

           talking

-       Charlene McNulty suggested that during an            

         emergency, someone should  be next to the speaker 

         to  relay information

-       Craig Rabatin suggested the operator could ask the

         person to look at the  speaker when talking

-       Connie Dziagwa noted that this could be added to the   

        script

     2.  Use of the word emergency creating panic

  -       Connie Dziagwa noted that the script can be adjusted    

          so operators do not  initially use the word emergency

     3.  President Gnage suggested operators have a brief delay in      

          responding, in case of accidentally hitting the button

 -       Connie Dziagwa raised concern that in the case of a  hostage situation, immediately responding could be detrimental

 -       President Gnage noted that button covers could be a hindrance in that situation as well

4.  John Gorrell noted that JCC only had two radios for emergency situations

-        President Gnage suggested Dave check into the costs       

         of installing a paging system with Bogen for JCC

5.      Connie Dziagwa noted that the paging phones were not part of the normal phone system. 

-         Craig Rabatin suggested putting signage on the phone 

          to avoid confusion

Paging System Training

Connie Dziagwa announced that backup switchboard operators have been trained, and the new person would be trained as well when she starts.  She said that Mary Beth Busch was concerned about weekends and was putting together an information sheet for weekend faculty. 

-               President Gnage pointed out that it should be made clear what we can and cannot do—weekend faculty would be the first responders and have to call 911

-               Joe Badgley suggested that the sheet be given to those who rent the facility on the weekend, as well as teach

Connie Dziagwa said that a walkthrough of the paging system needs to be offered every semester and that new employees should have an orientation

Joe Badgley noted that Dotty Muir should make the walkthrough part of new student orientation and faculty should make it part of syllabi

Dave White said that training for the night custodians needed to be modified

“Paging” Meeting

Meeting for the Safety Committee and President’s Cabinet to discuss and prioritize possible safety purchases. 

Dave White presented some possible ideas, including: cameras, new panic bars that cannot be chained shut

President Gnage warned that she did not want to lull the campus into a sense of stability and noted that we cannot prevent everything.  She emphasized the focus on vigilance. 

Safety Communications

Connie Dziagwa raised concern about the timeliness of communication to students through their mix accounts.   President Gnage stated that there needs to be a way to bypass the filter and send directly to students in case of emergency.

President Gnage also noted the need to increase awareness that “All Users” emails are important and should be read.  The emails are an administrative tool and need to be taken seriously.

Joe Badgley suggested that low-tech ideas for communications should be explored as well.

Concern was raised that no safety announcements were being made before campus events, as directed in the safety plan.  Any event with off-campus people needs to include a verbal statement about safety (exits, etc.).  Connie Dziagwa will put together sample scripts.   The rental requests/contracts should also include a requirement about safety announcements.

ID Cards

President Gnage stated that id cards would not be a major expenditure.  The safety committee recommends using id cards.

Safety Plan

President Gnage stated that the safety plan is a dynamic document that will change as we learn new safety measures. 

Connie Dziagwa raised concern about how the paging codes were listed in the safety plan and indicated that we need to communicate the codes if they are to remain part of the plan, otherwise they would only create confusion.  President Gnage stated that both codes and verbal statements should be made.  The codes are the same as Wood County schools use.  Joe Badgley noted that using the codes might create less panic.  President Gnage suggested putting the codes in the flip chart, handbooks, and orientation materials so the campus community will become familiar with them.  She also suggested putting the codes on the back of id cards

John Gorrell said that parts of the IT recovery plan (Appendix B) were incorrect about JCC backup.  Michelle Bissell said that Jason Stark had been contacted about the plan—he advised that Morgantown was taking over the IT plan, and they were waiting on them.  President Gnage requested the plan be updated as best as possible until the Morgantown plan is finished. 

Adjunct Faculty Sheets

Charlene McNulty prepared a safety sheet for adjuncts, based on the safety plan.  President Gnage raised concern about using separate sheets because people might hold onto outdated sheets.

She suggested requiring Division Chairs to give information sheets to faculty and adjuncts requesting they review the safety plan and read the handbook.  She also suggested posting reminder signs in

the adjunct resource room.

AED Training

Charlene McNulty ordered the update for the AED.  Scott Dotson will do the training, after May.  Dr. Avery will oversee the training and sign for the certification.   Charlene advised that Cheryl Robinson, Nelson Ortiz, and some WVUP students could do the CPR training that is necessary for the AED training.  Charlene will remind Nelson to do the training.

Follow-Up

Connie Dziagwa

Dave White

Connie Dziagwa

Connie will inform Mary Beth

Michelle will inform Patsy and Martha

Connie/Dave

Michelle will inform Dotty

Dave White

Connie Dziagwa

Connie Dziagwa

Michelle will inform Patsy/Martha

Connie/ Michelle

Michelle will contact Jason

Charlene McNulty

New Business

Building Coordinator Training

A training session for the building coordinators needs to be setup.  President Gnage recommended a walk-thru of the building and the paging system.  Dave White also recommended training on fire extinguishers.  Dave will create a curriculum for the training and have it for the next meeting.  A schedule of safety workshops should also be created, including an orientation to the safety plan.

A database of safety training needs to be developed.  Dave White stated that there are records for the maintenance member training.  President Gnage suggested the database be expanded to include all staff/faculty. 

Dave White

Michelle Bissell

Announcements

Craig Rabatin advised the committee that the WVU safety meeting had been postponed, with no date set

Dave White stated the catch basin for the labs had been pumped and should not need to be pumped again for a few years.

Adjourn

With no further business being presented, the meeting was adjourned at 11:30am.