Planning Council

President’s Conference Room

March 20, 2007 - 10:15 a.m.

WVU Parkersburg Community Room

Those present were: Joe Badgley, Paul Milhoan, Mary Beth Busch, Dotty Muir, Don Carlson, Jack Simpkin, Connie Dziagwa, Curt Fulmer, David White, John Gorrell, Jenny Keup, Marie Foster Gnage, David Cumberledge, Rebecca Phillips and Patsy Bee.  Absent were: Jan Miller, Dotty Muir, and Jenny Keup.  Kim Jobes attended in the absence of Jenny Keup, and Debbie Richards was in attendance.

Update on Comprehensive Master Plan and Safety Plan

President Gnage reported that she will review the Comprehensive Master Plan with her Executive Staff, and then will schedule a meeting of the Master Plan Charette group for a final review.  The Safety Plan has received its final review and is being edited.

Update on Answer Book

Debbie Richards explained that a Virtual Answer Book is being designed that will be set up by categories such as rules, administrative procedures, and other categories.  Each area will have the ability to create its own “book.” 

Report from Sub-Committee on Strategic Plan Goals and Objectives

The Planning Council Sub-Committee met to review the data collected relative the institution's Strategic Plan and Compact and its relevance to the self-study process and future planning. The following observations and recommendations were made by the Committee:

1. We find ourselves in a far better position relative to having a strategic plan and evidence of it guiding institutional processes and practices than we ever have been before. We are in new territory and should take a step back and identify goals that have been accomplished and specify new direction if needed. Areas of little or no accomplishment should be targeted for attention during the remaining two and a half years of the plan.

The following objectives have been met but may require continued monitoring and direction:

 a) Develop an honors program.........monitor implementation and progress

 b) Develop an enrollment management plan.......monitor application of the plan

 c) Implement online registration......monitor usage and effectiveness

 d) Develop a technology plan......monitor implementation

 e) Develop a Facilities Master Plan and begin implementation...... monitor implementation

 f) Develop a safety plan...........monitor implementation

2. A decision about the route we want to take regarding our next accreditation, AQUIP or traditional, will be helpful in making adjustments in the data we are gathering.

3. Our current Strategic Plan lacks the grass roots buy-in to be considered institutionalized. It is considered to be "administrators work" and not as the process to direct our work on a daily basis by the rank and file.

4. The process of identifying and crossing off those objectives which have been accomplished as an evaluation of our progress to date will be a valuable process and should be celebrated and communicated. The Report Card document should have a specific place for this along with recommendations for where we go from here.

5. Continuing to identify and communicate strategic plan accomplishments will be important in helping the campus to share a common feeling of growth and achievement.

6. We recommend that we continue to collect data in the manner we are now with an added emphasis on goals achieved and looking forward to where we go from here.

President Gnage added that she will gather information on AQUIP at the HLC conference next month.  President Gnage also noted that she always uses the Strategic Plan in her reports regarding WVU Parkersburg.  She asked the Sub-Committee on Strategic Plan Goals and Objectives to design a college report card outline or template that will show where we go from here.  The Planning Council will look at the template, look at reports and see what we have done and what we have learned.  President Gnage also requested that each member of the Council go back to their groups to gather information on objectives, and bring those to the next meeting.

Institutional Compact

President Gnage requested that the Council members identify goals, objectives, accomplished strategies and continuing new strategies for our next meeting.  The next Planning Council meeting will be scheduled prior to the April 27 deadline for Institutional Compact updates to be submitted.

President Gnage provided Council members with a copy of notes regarding the Code of Ethics.  She asked them to review and discuss at the next meeting.

With no further business to be discussed, the meeting adjourned.

                                                                        Respectfully submitted,

                                                                        Patsy J. Bee

                                                                        Executive Secretary to the President