Planning Council

President’s Conference Room

December 7, 2006

3:00 p.m.

Those present were: Joe Badgley, Rebecca Phillips, Paul Milhoan, Mary Beth Busch, Dotty Muir, Don Carlson, Jack Simpkin, Connie Dziagwa, Curt Fulmer, David White, John Gorrell, Dan Williamson, Jenny Keup, Jan Miller, Marie Foster Gnage, and Patsy Bee.  Absent: David Cumberledge

Master Plan.  Planning Council members were requested to review the latest online version.  President Gnage reported that the college is nearing final stages of the Plan.  The Enrollment Management Plan should be completed soon and Rob Moyer from WVU will provide feedback.   The Plan should be completed and sent to the Council for Community and Technical  Colleges early next year.

Safety Plan.  Work is continuing on the Safety Plan.  President Gnage noted that it is important that everyone know what we are doing in regards to safety.  Copies of Safety Plan were provided to Planning Council members for review. 

Suggestions to be included in the plan were as follows:

o       General information statement for students needs to be included.

o       Pages need to be numbered.

o       Paging system needs to be reflected in the Plan.

o       Need to look at formatting/style.

o       Chart on crisis management needs to be added.

o       State vehicles testing needs to be added with a link to the internet.

o       Check with Red Cross emergency preparedness/emergency management—need to follow protocol.

President Gnage asked Planning Council members to review and look for things that are absent from the plan that need to be included.

Discuss Grant Priorities:  President Gnage noted that in the absence of a grants writer some priorities need to be set for grant submission and follow up.  Planning Council discussed and proposed the following:

1.                 Go through functional areas (academic area, student services, etc.)

2.                 Develop shared drives/access database for grant possibilities.

3.                 Email grant proposal to Executive Staff for review and approval (make sure area Executive is aware of grant request)

4.                 Follow up on grant obligations.

Possible Future Grant Proposals:

1.     Trio Grant for 2008

2.     Title III – Developmental Education Program

3.     Advanced Technology Education Grants

President Gnage requested that additional suggestions to be sent to Patsy Bee with the name of the grant, when it is due and a brief description.

Update on Answer Book:  President Gnage will meet with Connie Dziagwa and Debbie Richards and report on suggestions at the next meeting.

President Gnage requested that Planning Council focus attention on Strategic Plan Goals for the next meeting and requested that Council members review the list of priorities from the last meeting such as:

o       Enrollment Management - Know where students are coming from.

o       Recruitment/Retention Faculty and Staff - Faculty morale boosters that could be encouraged as part of evaluations.

o       Environment - Discussions with faculty are really important.  Faculty to faculty discussions.

o       Technology – online rosters

With no further business to be discussed, the meeting adjourned.

                                                          Respectfully submitted,

                                                          Patsy J. Bee

                                                          Executive Secretary to the President