Safety Committee Meeting Minutes

 

Monday, December 8, 2004

  1:00 p.m., Room 2536/38

 

Those present were: Bill Brown, Chair, Ed Hupp, Director of Wood County Emergency Services, Marie Foster Gnage, Cathy Mutz, Christine Post, Dave Cunningham, Craig Rabatin, Dan Williamson, Charlene McNulty, Al Collins, Debbie Richards

 

Absent was: Joe Badgley, Lennie Moore, Suzanne Dietz, and Gary Waggoner

 

The draft of the Flip Chart was distributed for discussion.  The Flip Chart is to be distributed during the Faculty In-Service presentation.

 

Mr. Hupp had previously reviewed the document and said that he thought it contained everything pretty well.  He added that our Security Personnel probably had already discussed with law enforcement officers to see what they would need to have included in the document.

 

Additional Discussion included:

 

1. Work Place Violence:
   1. Eliminate “Be familiar with the WVU Workplace Violence Policy” and just include procedures.
   2. Change the contact phone number from Security Office (Ext. 235) to the Switchboard “0” and if no response to call 911.  The Switchboard Operator is to serve as the dispatcher for the college and will notify the appropriate personnel.
   3. May need to provide a check off sheet for operator so that all the pertinent information can be relayed to appropriate parties.
   4. Operator station will be manned during time of college operations.
2. Weather Emergency
   1. Replace with procedure that Connie Dziagwa has just published via Internet.
3. Demonstration/Civil Disturbance/Terrorism
   1. Change Campus Security Office number to Operator“0” who is to serve as the college dispatcher.
   2. It would be helpful if a call is placed to 911 that we also are aware of what is happening on campus.  It was suggested that we may be able to get a call back from 911, but it is also noted that they may receive several related calls and may not be able to provide this service.
   3. There is discussion between administrators regarding Call Boxes to be located at strategic positions on campus that will dial the Switchboard directly.  Call boxes give the opportunity for the college to evaluate the emergency prior to calling 911.  Directions could be placed next to the Call Boxes.
4. Emergency Evacuation of Mobility Impaired Persons
   1. Faculty need to be able to tell handicapped persons where the appropriate place to go would be and should take the students there.
   2. Change (normally the elevator lobby ;) to the nearest staircase.
5. Injury/Death of Student, Staff or Faculty
   1. Change phone number to “0” then 911
6. Loss of Building Utilities
   1. Change phone number to “0”
   2. After hours to “0”
   3. 24 hours dial 483-7975 or 483-7974 (these numbers are automatically forward if there is no answer)
   4. Phone numbers are to be listed in priority
   5. Another consideration is that we sometimes lose phone service when we lose electricity making the cell phones the only means of communication
7. Suspected Explosive Device
   1. Change phone number to “0”
   2. Incorporate College policy
8. Bomb Threat
   1. Change phone number to “0”
9. Crime in Progress
   1. Change phone number to “0” and if no response to 911
   2. Add don’t get involved to Violence section
10. Chemical Spill/Release, Chemical Spill/Release, Biological (Small Spill), Radiation

Dave Cunningham and Bill Brown to review and get updated info for Flip Chart

11. Fire/Smoke
    1. Current policy describes the First Responders Responsibilities.  We need to use the policy in place.
    2. Change phone number to “0”.
12. Suspicious unopened letter or package.
    1. Change phone number to “0”

 

We need to make sure the Flip Chart is simplistic as possible.  It is to give immediate information and details should be left to policy.

 

Debbie gave a draft to the committee combing safety policies of WVU P and WVU for review point out that there are some differences.

 

Submitted by Mary Lott